The English language consists of grammar, vocabulary, and punctuation that can take years to master. Although our schools have courses that teach the basics of the English language, the reality is that many people simply don't take the time to refine their skills. Those in the legal profession realize that written communication in the English language can be used to get to the real truth of an agreement. Conversely, the English language can also be twisted, with words and grammar misused in a contract in such a way that makes the agreement confusing and unenforceable.
CSI suggests that the contract documents be clear, concise, complete, and correct. Meeting this standard requires writing style, vocabulary, sentence structure, vocabulary, and spelling. It also involves proper use of abbreviations, symbols, terminology, numbers, capitalization, and punctuation. Communication essentially has three parts: the sender (specification writer), the message (design intent), and the receiver (the contractor).