Most people who use construction drawings and specifications are acquainted with the special way specifications are written. First the information is divided into 16 Divisions, and then particular topics are treated in separate parts called Sections, each of which has a five-digit number that begins with the number of its Division. Each Section has three Parts: Part 1 - General; Part 2 - Products; and Part 3 - Execution. If you prepare specifications, you may have done so with no more information than this, or you may be acquainted with the documents that explain and set forth specification methods.
The people who prepare specifications are typically design professionals (engineers and architects) or suppliers or manufacturer's representatives who have extensive technical knowledge of their product. The education of designers usually includes at least a cursory introduction to the source of specification information, and their firms may employ a specifier, or subscribe to one of the services that provide guide specifications by subscription. These tools may not make preparing specifications fun, but they make it easier. The basic tools are the formats.